Admin and Facilities Management Specialist

Join Vantage Financial Corporation as an Admin and Facilities Management Specialist and play a pivotal role in ensuring the seamless operation of our head office and branches. This position offers a unique opportunity to contribute to a dynamic financial services company in the heart of Bali, combining administrative excellence with strategic facilities management. Based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you will be at the forefront of maintaining a high-standard work environment while supporting the operational efficiency of our team.

As an Admin and Facilities Management Specialist, you will be responsible for managing day-to-day administrative tasks, coordinating with vendors for maintenance and repairs, and ensuring that all facilities meet health and safety standards. This role is perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and is passionate about creating a comfortable and efficient workspace for our employees.

📋 Tanggung Jawab Pekerjaan

• Manage and coordinate administrative tasks including office supplies, travel arrangements, and event planning
• Oversee the maintenance and upkeep of office facilities, including cleaning, HVAC, and security systems
• Coordinate with vendors for repairs and maintenance, ensuring timely and cost-effective solutions
• Ensure compliance with health and safety regulations for the office environment
• Manage and maintain office equipment and technology, including printers, computers, and communication systems
• Assist in the implementation of energy-saving measures and sustainable practices
• Handle and manage visitor and guest requests, ensuring a welcoming and professional environment
• Provide support to the HR team with recruitment and onboarding processes

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Facilities Management, or a related field
• Minimum 3 years of experience in administrative or facilities management roles
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Knowledge of building management systems (BMS) and facility management software (e.g., ServiceMax, FM:pro)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Familiarity with Indonesian regulations and best practices in facilities management

🛠️ Keahlian

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